The Council may create and establish departments and offices as may be necessary for the purpose of efficient administration and as business may demand.

(Prior Code 2016 §105.200; Code 2021)

The City Manager may perform the duties of any officer whose office he/she is qualified to fill and in such cases the appointment or employment of such officer may be dispensed with.

(Prior Code 2016 §105.210; Code 2021)

The City Manager may appoint one (1) person to hold and perform the duties of more than one (1) office; provided, that one (1) person may not hold offices which are incompatible or when such dual holding is prohibited by law.

(Prior Code 2016 §105.220; Code 2021)

The duties of the City Clerk shall be as follows:

(a)   Journal and ordinance duties. The City Clerk shall record in a proper record or minute book the full proceedings of the meetings of the Governing Body. He/she shall enter on the journal the vote on the passage of all ordinances, which vote shall be taken by “yeas” and “nays”. He/she shall cause all ordinances except appropriation ordinances to be published in the official City newspaper. He/she shall keep an “ordinance book” as provided by State law.

(b)   Special meetings. In case of special meeting, the call and the object as well as the action of the Board thereon, shall be entered upon the journal by the Clerk. The written notice of special meeting shall state the time, place and object of such meeting and shall be issued by the City Clerk to each member of the Governing Body.

(c)   General accountant. It shall be the duty of the City Clerk to examine in detail all bills, accounts and claims against the City and if found correct sign his/her name in approval thereof, but if found incorrect, he/she shall refuse to approve or allow the same. The City Clerk shall be the general accountant of the City.

(d)   Custodian of records. The City Clerk shall be the custodian of all City records except such as are required to be kept by other officers, and shall file all papers and records, which shall at all reasonable times be open to public inspection.

(e)   Bond record. The City Clerk shall keep a full and accurate account of all bonds, rate of interest, number of coupons, amount of each, to whom payable, where payable, date of maturity and when canceled.

(f)   Special assessments. The City Clerk shall keep a record of special assessments and certify the same to the County Clerk in the manner provided by law.

(g)   Not to violate “cash basis “ law. Unless otherwise provided by the “cash-basis” law (Ch. 10, Art. 11, Kansas Statutes Annotated), the City Clerk shall not knowingly issue, attest, sign or countersign any order, warrant, check or evidence of indebtedness on the Treasury of the City in payment of any indebtedness of the City created by the Governing Body in excess of the amount of funds actually on hand in the Treasury of the City at the time for such purpose.

(h)   Cash-basis duties. The City Clerk shall keep a record of the amount of money in the Treasury and the particular fund in which such money is deposited and keep a record of all contracts creating a liability against the City and a record of all indebtedness created by the Governing Body. Such records shall be open to the public in conformance with K.S.A. 10-1117.

(i)    Budget duties. The City Clerk shall open and keep an account of each fund showing the total amount appropriated for that fund (in the budget), the date, number and amount of each warrant drawn thereon in the general warrant record. He/she shall render such assistance as may be required in preparing the budget.

(j)    Other duties. He/she shall perform such other and further duties as may be prescribed by State law, ordinances of the City and the City Manager.

(Prior Code 2016 §105.240; K.S.A. 79-2934; K.S.A. 10-107; K.S.A. 10-1117; K.S.A. 10-114; K.S.A. 10-1114; K.S.A. Supp. 12-3002: 3008; K.S.A. 14-1403; Code 2021)

The duties of the City Treasurer shall be as follows:

(a)   Receives money from County Treasurer. The City Treasurer shall receive from the County Treasurer all monies and evidences of indebtedness collected for and payable to the City. He/she shall receive, keep an accurate record of and safely keep all money of the City which may come into his/her hands, and disburse the same only in the manner prescribed by law. He/she shall keep a separate account of each fund.

(b)   Pledged securities. The City Treasurer shall, monthly, verify that all deposits of the City are adequately secured by pledged securities.

(c)   Duties under cash-basis law. The City Treasurer shall not knowingly pay any order, warrant, check or other evidence of indebtedness out of the Treasury of the City in excess of the amount of funds actually on hand in the Treasury at the time for such purpose, unless otherwise provided in the “Cash Basis” Act (Ch. 10, Art. 11, Kansas Statutes Annotated). He/she shall keep a record of the amount of money on hand in the Treasury, which record shall show at all times the amount of money in each particular fund. He/she shall, upon the request of any person exhibit such record to such person or give such person a statement in writing, showing the balances on hand in each of the funds of the City.

(d)   Financial report. The Treasurer shall prepare a monthly cash report for the City Manager. He/she shall publish or cause to be published in the official City paper within thirty (30) days after the quarter ending in March, June, September and December of each year, a statement showing the total amount received into each fund and the total amount expended from each fund, and the cash balances of each fund at the beginning and close of each quarter; provided, that such quarterly statement shall show the amount of outstanding registered warrants, temporary notes, bonds and all other obligations and liabilities of the City.

(Prior Code 2016 §105.250; K.S.A. 10-1115; K.S.A. 10-1118; K.S.A. 12-1640; K.S.A. 79-1801; 79-2934: 2935; Code 2021)

The City Attorney shall be charged with the general direction and supervision of the legal affairs of the City, and perform other professional services incidental to his/her office which may be required of him/her under the direction of the City Manager. No person shall be eligible to the office of City Attorney who is not by profession an attorney-at-law admitted to practice by the Supreme Court of the State of Kansas.

(Prior Code 2016 §105.260; Code 2021)

The City Manager shall prepare a personnel manual which shall state the basic policies governing City employment. Said personnel manual shall be revised and amended periodically in order that it will conform to current and good employment practices. Said personnel manual and any amendments thereto shall be submitted to the Governing Body for their approval.

(Prior Code 2016 §105.270; Code 2021)